CCCMTL 33 (Ohio Administrative Code Rules 5101:2-12-03 and 5101:2-13-03 Revisions)
Child Care Center Manual Transmittal Letter No. 33
May 4, 2022
TO: All Child Care Center Manual Holders All Family Child Care Manual Holders
FROM: Matt Damschroder, Director
SUBJECT: Ohio Administrative Code Rules 5101:2-12-03 and 5101:2-13-03 Revisions

Background: Amended Substitute House Bill 65 of the 133rd Ohio General Assembly enacted section 5104.043 of the Revised Code (ORC) regarding parental notice of serious risks to the health and safety of children receiving child care. The Ohio Department of Job and Family Services (ODJFS) initially amended rules 5101:2-12-03 and 5101:2-13-03 of the Ohio Administrative Code (OAC) to implement provisions of the bill on November 15, 2020. The new requirements were inadvertently omitted from the five-year review of rules 5101:2-12-03 and 5101:2-13-03 OAC when updated October 29, 2021.

The provisions of section 5104.043 ORC are still a requirement for child care centers and family child care providers. The rules were revised to include the requirement.

Rules 5101:2-12-03 and 5101:2-13-03 are effective May 15, 2022.

Existing ORC Requirements for Child Care Centers:

If ODJFS determines a serious risk non-compliance (SRNC), the center is to provide a written or electronic notice of the SRNC to all parents of enrolled children within fifteen days of the receipt of the non-compliance from ODJFS. The center is to also provide a copy of the notice to ODJFS. If the center requests a review of the finding, and the finding is upheld, the notice to parents is to be sent within five business days of receipt of the decision by ODJFS. Additionally, this rule does not apply if ODJFS suspends the license of the child care center.

Appendix A to rule 5101:2-12-03 has been revised to correct spelling and grammatical errors. Clarifications were made to the following moderate risk non-compliances:

Criteria for 5101:2‑12‑04 Moderate Risk Non-Compliance (3 Points): Fire Inspection – Unable to complete inspection with no violations or update not requested at least 30 days prior to expiration.
Criteria for 5101:2‑12‑09 Moderate Risk Non-Compliance (3 Points):

Administrator, employee or child care staff member engaged in assigned duties or near children and preliminary approval not on file or in the Ohio professional registry (OPR).

Child care staff member left alone with a child(ren) and JFS 01176 is not on file or in the OPR.

Criteria for 5101:2‑12‑25: Changed the title of the rule to “Medication administration for a licensed child care center”
 

Existing ORC Requirements for Family Child Care Providers:

If ODJFS or the county agency determines a serious risk non-compliance (SRNC), the family child care provider is to provide a written or electronic notice of the SRNC to all parents of enrolled children within fifteen days of the receipt of the non-compliance from ODJFS or the county agency. The provider is to also provide a copy of the notice to ODJFS. If the provider requests a review of the finding, and the finding is upheld, the notice to parents is to be sent within five business days of receipt of the decision by ODJFS. Additionally, this rule does not apply if ODJFS suspends the license of the family child care provider.

Appendix A to rule 5101:2-13-03 has been revised to correct spelling and grammatical errors. Clarifications were made to the following moderate risk non-compliances:

Criteria for 5101:2‑13‑09 Moderate Risk Non-Compliance (3 Points):

Employee or child care staff member engaged in assigned duties or near children and preliminary approval is not on file or in the Ohio professional registry (OPR).

Child care staff member left alone with child(ren) and JFS 01176 is not on file or in the OPR.

Criteria for 5101:2‑13‑25: Changed the title of the rule to “Medication administration for a licensed family child care provider”
 

Please contact the Child Care Policy Helpdesk at childcarepolicy@jfs.ohio.gov or 1-877-302-2347, option 4, if you have any questions.